Privacy Policy

Confidentiality and security are fundamental values of INSTITUT CATALÀ DE NANOCIÈNCIA I NANOTECNOLOGIA (ICN2) and therefore we are always committed to ensuring the privacy of personal data of our customers and not to collect unnecessary information.

Next, we provide you with all the necessary information about our Privacy Policy in relation to the personal data we collect, explaining:

  • Who is the controller of the processing of your personal data
  • For what purposes we ask for the information we ask for.
  • What is the lawfulness of processing.
  • How long we keep them.
  • To which recipients their information is communicated.
  • What are your rights?

Who is the controller of the processing of your personal data?

Business name: INSTITUT CATALÀ DE NANOCIÈNCIA I NANOTECNOLOGIA (ICN2)

VAT Number: G63277776

Address: Edifici ICN2, UAB Campus Bellaterra (Cerdanyola del Vallès), 08193 Barcelona, Spain

Contact: This email address is being protected from spambots. You need JavaScript enabled to view it.

How to contact our Data Protection Officer?

ICN2 has appointed a Data Protection Office (DPO) who will be the guarantor within ICN2 of the compliance with the data protection regulations.

You can contact the Data Protection Officer of ICN2 at the following address:

  • Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Post mail: Edifici ICN2, UAB Campus Bellaterra (Cerdanyola del Vallès), 08193 Barcelona, Spain

Who are the data subjects?

The personal data processed are those of:

  • People who have given us their information in the different forms of the web to make inquiries or obtain information about our services and activities.
  • People who subscribe to Job Alerts
  • People who apply to job selection processes through the Careers portal
  • People who sign up for the Open Knowledge Program

For what purposes and lawfulness do we process personal data?

At ICN2 we process your personal data to provide the services you have requested from us or to respond to your requests for information.

The personal data processed will be those that:

  • The data subjects have provided through the corresponding web forms.
  • Have been provided by users of ICN2 services at the time of registration or as a result of updating their relationship with ICN2.
  • They have been generated as a result of the provision of ICN2 services.
  • ICN2 has obtained through different means as described throughout this Privacy Policy.
  • By sending emails to the ICN2 addresses published on the web

These personal data will be processed for the purposes indicated below, to the extent that there is a legal basis for each treatment.

  • Answer information or contact requests

In ICN2 we use the contact information you give us to respond to your requests and queries regarding our products and services, whether made through the forms available on the website or directed to the contact email addresses that have been published.

Lawfulness of processing:

    • Processing is necessary for the purposes of the legitimate interests pursued by ICN2, taking into account the reasonable expectations of those interested in receiving a response to their requests.
    • Freely given consent given by the data subject who sends its data through a form provided for such specific purpose.
  • Subscription to the Job Alerts on the ICN2 Careers portal

The personal data of the people who subscribe to the job alerts of the Careers portal of the ICN2.

Thus, ICN2 will process the personal data of the data subjects to send notifications regarding jobs or fellowships in accordance with the profiles and areas of interest indicated in the subscription form.

Lawfulness of processing:

    • The legitimate interest of ICN2 to inform those interested in existing employment opportunities.
    • Freely given consent given by the data subject who sends its data through a form provided for such specific purpose.
  • Processing applications for job offers

We process personal data of people who applies to job offers published by ICN2 thought the Careers Portal, and they will be processed in order to validate the candidacies to the positions to which they apply.

Thus, ICN2 will process the personal data of those interested in participating in these selection processes in order to validate the candidacies for the positions to which they apply.

In the event that the data subject has provided the contact details for references, the interested party guarantees that he has the conformity of these contact persons so that ICN2 can process his data for the purpose of requesting references on the candidate's previous work experience.

Lawfulness of processing:

    • Processing is necessary for the purposes of the legitimate interests pursued by ICN2, taking into account the reasonable expectations of those applying to the job offers.
    • Processing is necessary in order to take steps at the request of the data subject prior to entering into a contract.
    • Freely given consent given by the data subject who sends its data through a form provided for such specific purpose.

In addition to the foregoing, ICN2 may carry out other processing of personal data. In this case, the data subject will receive the necessary information in relation to these treatments and ICN2 will request its consent if it is necessary.

How long will ICN2 keep the data?

As a rule, data will be kept for as long as necessary to fulfill the purpose for which they were requested and to determine the possible responsibilities that may arise from this purpose and the processing of these data.

Among others, implies that ICN2 will keep the personal data of the data subjects for the duration of the relationship with us and, where appropriate, during the period that is necessary for the formulation, exercise or defense of potential claims, or for comply with the legal obligations determined by the applicable legislation.

In the case of candidates applying for positions open in the Careers portal, their data will be kept for a maximum of 1 year if they have not been admitted in any selection process during this period.

Once this period has expired, ICN2 undertakes to cease processing all personal data, destroy them, restrict their processing or anonymize them as far as possible for the purpose for which they are kept.

To which third parties will the data be communicated?

As a rule, personal data will not be transferred to third parties, unless it is necessary to respond to the request, we are bound by law or the interested party has given us his or her consent.

In order to provide you with a suitable service and to manage the relationship we maintain, we can communicate your personal data to:

  • Companies that provide us with services related to the ordinary and administrative activity of the company, as national or international treatment providers, within the framework of the provision of services such as, but not limited to, service providers email, web service hosting, server hosting, SaaS management application services, cloud file archiving and more.

The provision of these services may involve the processing of personal data by companies located in countries outside the European Economic Area (international data transfers), in the case of being performed only when the countries offer an appropriate level protection or, in the case of entities in the USA, that are certified within the framework of the EU-US Privacy Shield. Commission Decision (EU) 2016/1250 of 12 July 2016.

  • ICN2 may also make transfers or communications of personal data to meet its obligations with public administrations in cases where this is required in accordance with the legislation in force in each

What are the rights of the data subjects when they provide us with their data?

Gladly we will inform you whether and which of your personal data is processed by us and for what purposes. Furthermore, given the respective legal conditions, you have to the right to rectification, the right to restrict processing, the right to erasure, the right to object and the right to data portability.

These rights may be exercised free of charge by the data subject and, if applicable, by his/her representative, by means of a written and signed request, accompanied by a copy of his/her ID or equivalent document proving his/her identity, addressed to:

  • By email: This email address is being protected from spambots. You need JavaScript enabled to view it.
  • By postmail: Edifici ICN2, UAB Campus, Bellaterra (Barcelona), 08193, Spain

In the case of representation, you must prove by means of a written document and attaching a copy of the DNI or equivalent document that proves your representation.

In addition to the foregoing rights, the interested party shall have the right to withdraw the consent granted at any time through the procedure described above, without this withdrawal of consent affecting the lawfulness of the treatment prior to the withdrawal of this consent. ICN2 may continue to treat the personal data of the interested party to the extent that the applicable law permits or persist any other legitimation that justifies it persists.

Specifically, in the case of the service of sending commercial communications, the interested party has the right at any time to revoke the consent given for the sending of commercial communications by notifying ICN2 that he does not wish to continue receiving them. To do this, the interested party may either object to processing in the manner described in the previous section or by clicking on the link included in each commercial communication, thus canceling the sending of electronic commercial communications.

Objection to the processing of candidate data implies the impossibility of processing your application, so that the exercise of this right will result in the erasure of the data or limitation of the processing of the data in the terms established in our data conservation policy.

Irrespective of these rights and the possibility of asserting another administrative or legal redress, you also have the possibility at any time of asserting your right to complain to a supervisory authority, in particular, in the member state of your place of domicile, of your place of work or of the location of the alleged infringement if you are of the view that the processing of personal data affecting you infringes legal data protection regulations.

Update of your data

It is important that in order for us to keep your personal information updated, you inform us whenever there has been any change in them. Otherwise, we do not respond to the veracity of these and the implications it may have on treatment.

Security in the processing of data

In order to safeguard the security of your personal data, we inform you that in ICN2 we have taken all the technical and organizational measures necessary to guarantee the security of the personal data provided in order to guarantee confidentiality, integrity, availability and permanent resilience of treatment systems and services.

Specifically, security measures are available consisting of:

The physical control of the access and protection of the equipment, people and facilities where it performs the data processing

Access to their computer systems is done through individual users and passwords, limiting access to the data to those employees who strictly require it to perform their work.

Backsup of personal data when integrity and availability is required.

In the case of managing media or documents with personal data, they are properly stored under a key or with equivalent closing devices.

Perimeter protection systems in the network to prevent intrusions and anti-virus protection of their computer systems.

A security incident registry is available and security failure notification mechanisms and procedures have been established.

In addition, ICN2 has implemented internal controls to regularly check, evaluate and evaluate the effectiveness of the technical and organizational measures implemented to guarantee the safety of the treatment, and to be able to demonstrate that the processing is in accordance with current legislation and that the protection of the rights of the interested parties are guaranteed.

For this purpose, it has implemented a Personal Data Protection Management System to determine and apply the technical and organizational means at its disposal to prevent the loss, misuse, alteration, unauthorized access and theft of data provided by users.

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Modification of the Privacy Policy

ICN2 can modify its Privacy Policy in accordance with the applicable legislation at all times. In any case, any modification of the Privacy Policy will be duly notified so that you are informed of the changes made in the processing of your personal data and, if the applicable regulations so require, the interested party can confirm their consent.